Is there a legal requirement to keep board minutes?

Companies are required to record and maintain minutes of all board meetings for at least 10 years from the date of the meeting. The Model Articles applicable to private limited companies apply this requirement to every unanimous or majority decision taken by the directors. Where there are minutes of a board meeting, until the contrary is proved, the meeting is deemed duly held and convened, all proceedings at the meeting are deemed to have duly taken place and all appointments at the meeting are deemed valid.

What is covered in the board minutes?

Board minutes should cover the following matters: as preliminary matters: date, time and location of meeting whether the meeting was held in person, on the telephone or via video conference names of directors, and any other persons, present chair presence of quorum confirmation of notice of meeting possible approval of prior minutes and matters arising from previous board meeting declarations of directors’ interests business of the meeting and matters discussed resolutions moved and decisions taken filing instructions close of meeting Board meetings may be held for different reasons. These include: regular management board meetings, often with a standing agenda ad hoc management board meetings in case of urgent business or emergency meetings for a specific legal requirement or purpose The board minutes and resolutions which are legal document templates on our site are for a specific legal requirement or purpose. This might be: where approval of directors is required for a particular corporate action, for example to approve the transfer or allotment of shares to approve a particular transaction or contract

When do I use this document? for the grant of both a put option and call option over shares in a private limited company so that both the buyer has an option to purchase the shares and the seller has an option to sell the shares What are the key features? 24 clauses over 16 pages grant of the put and call options, with related definitions of option shares, exercise conditions and exercise periods put option exercise and form of exercise notice call option exercise and form of exercise notice mechanics for sale and purchase of option shares warranties and undertakings from the seller What else do I need to know? The principal matters which the parties to a put and call option agreement will need to negotiate include: option shares: the number of option shares exercise conditions: whether either option exercise is subject to satisfaction of any pre-conditions exercise periods: the time periods during which the seller may exercise the put option and the buyer may exercise the call option exercise price: the price payable for the shares What other docs are available? For alternative option agreements over shares, see: Call Option Agreement – shares Put Option Agreement – shares

Board minutes: template minutes

Name: Board Meeting Minutes Template | PaperRock Documents
SKU: BOA014.001
Price: 15.00 GBP
Availability: InStock

Template board meeting minutes of a meeting of the board of directors of a private limited company to approve a specific business transaction or contract.

as a meeting minutes template for a board meeting of a private limited company
to approve as the agenda item a specific business transaction or contract

What are the key features?

date and time of the meeting
declaration of directors’ interests (if applicable)
presentation and consideration of documents to be approved
resolutions to approve documents tabled at the meeting and their execution on behalf of the company

What other documents are available?

For board written resolutions to approve a specific business transaction or contract, see

Board template written resolutions

Description

When do I use this document?

for the grant of both a put option and call option over shares in a private limited company
so that both the buyer has an option to purchase the shares and the seller has an option to sell the shares

What are the key features?

24 clauses over 16 pages
grant of the put and call options, with related definitions of option shares, exercise conditions and exercise periods
put option exercise and form of exercise notice
call option exercise and form of exercise notice
mechanics for sale and purchase of option shares
warranties and undertakings from the seller

What else do I need to know?

The principal matters which the parties to a put and call option agreement will need to negotiate include:

option shares: the number of option shares
exercise conditions: whether either option exercise is subject to satisfaction of any pre-conditions
exercise periods: the time periods during which the seller may exercise the put option and the buyer may exercise the call option
exercise price: the price payable for the shares

What other docs are available?

For alternative option agreements over shares, see:

Explanatory Guides

As with all of our document templates, your purchase will include access to clear explanatory guidance on the document and its use.

£15.00 exc VAT

Updated by a lawyer on 04/11/2025

Updated By a lawyer on 11/15/2022

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Board minutes: template minutes

When do I use this document?

What are the key features?

What other documents are available?

When do I use this document?

What are the key features?

What else do I need to know?

What other docs are available?

Explanatory Guides

As with all of our document templates, your purchase will include access to clear explanatory guidance on the document and its use.

Create your document in 3 Easy Steps

PaperRock offers affordable, legal document templates, written by experienced and expert lawyers, trusted by businesses across the UK and beyond. No hidden charges or trial sign-ups are required to complete your document.

“I have worked in legal and business affairs for over 25 years and need access to a wide range of corporate and commercial legal precedents. Paperrock is a refreshing source of high-quality legal templates. Superb value for money.”

Amanda | Bannister Creative

“It’s hard to find legal documents on the internet you can really trust. Knowing an expert lawyer has drafted what I need, gives my business the edge and gives me peace of mind.”

Elle, Founder | Winslow skincare & aesthetics.

“As an SME Paperrock saves us the legal fees we’ve previously had to spend. In these challenging times that's a big help. Great products and support.”

Giles, MD | Boniti Ltd.

Board minutes: template minutes

When do I use this document?

What are the key features?

What other documents are available?

When do I use this document?

What are the key features?

What else do I need to know?

What other docs are available?

Explanatory Guides

As with all of our document templates, your purchase will include access to clear explanatory guidance on the document and its use.

Related Articles

Create your document in 3 Easy Steps

PaperRock offers affordable, legal document templates, written by experienced and expert lawyers, trusted by businesses across the UK and beyond. No hidden charges or trial sign-ups are required to complete your document.

“I have worked in legal and business affairs for over 25 years and need access to a wide range of corporate and commercial legal precedents. Paperrock is a refreshing source of high-quality legal templates. Superb value for money.”

Amanda | Bannister Creative

“It’s hard to find legal documents on the internet you can really trust. Knowing an expert lawyer has drafted what I need, gives my business the edge and gives me peace of mind.”

Elle, Founder | Winslow skincare & aesthetics.

“As an SME Paperrock saves us the legal fees we’ve previously had to spend. In these challenging times that's a big help. Great products and support.”

Giles, MD | Boniti Ltd.

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