Employment offer letter template
Offer of employment to a new employee, in the form of an offer letter from the employer, which the new employee may accept by signing and returning employment contract to be enclosed with the letter.
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When do I use this document?
- for a written offer to a prospective new employee
- where the letter will be accompanied with the employee’s employment contract
What are the key features?
- offer letter from new employer
- provision for inclusion of principal employment terms (position, salary, working days if part time)
- to be accompanied by contract of employment
- offer is subject to conditions:
- satisfactory references being received by employer from two personal referees, including current employer
- demonstration by employee of right to work in the UK
- others to be specified (eg production of professional qualifications or driving licence)
- acceptance by employee by signing and returning contract of employment by specified date
What else do I need to know?
Usually following an interview process, the employer may wish to send a formal offer of employment to the new employee.
The offer letter is a binding legal offer from the new employer, capable of acceptance by the individual in accordance with its terms and usually within a specified period. If not accepted within that period, the offer will lapse.
Acceptance may be stated to be subject to a number of conditions, including:
- employment being on the terms of an employment contract which is included with the offer letter
- the employer taking up one or more satisfactory references regarding the individual, including from the individual’s current employer
What other documents are available?
For forms of employment contract for either a junior or senior employee, see:
When do I use this document?
- as a document to be delivered by a seller at closing of a Share Purchase Agreement
- when stamp duty is payable on the share transfer
- to enable the buyer to vote and exercise other share rights pending the registration of the share transfer
What are the key features?
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- suitable for an individual or corporate seller
- appointment of the buyer as the seller’s attorney
- grant of authority to the buyer to exercise all rights as the legal owner of the sale shares
- irrevocable appointment given by way of security
What else do I need to know?
Following the closing of a share sale transaction, the seller will remain the registered owner of the shares which have been sold until the buyer has paid the necessary stamp duty. This process can take a number of weeks. The transfer of the sale shares cannot be registered in the register of members of the target company until the stamp duty has been paid.
The buyer will want to be able to exercise all the rights as the owner of the sale shares notwithstanding that the seller remains the registered legal owner of the sale shares. To enable the buyer to do this, the buyer will usually require that the seller grants a power of attorney in favour of the buyer which enables the buyer to exercise the legal rights of ownership of the sale shares.
If a share transfer involves consideration exceeding £1,000, stamp duty will be payable to HMRC and HMRC will need to confirm that the stamp duty has been paid. This stamping process typically takes a few weeks and involves payment of the stamp duty and submission of the stock transfer by email to HMRC for HMRC to confirm the payment.
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Updated by a lawyer on 30/05/2025
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