Statutory Registers
Statutory registers comprising the legal registers which a private limited company is required to maintain and make available for inspection under company law.
This document also includes template registers for share allotments and share transfers, which companies commonly keep alongside their statutory records.
Read more
When do I use this document?
- for a company’s statutory registers, also known as statutory books or company books.
- for a private limited company.
- for company registers which will be stored electronically.
What are the key features?
- easy to complete statutory register template.
- registers of:
- members (shareholders).
- share allotments.
- share transfers.
- directors.
- company secretary.
- directors’ residential addresses.
- charges.
- people with significant control (PSC Register).
What else do I need to know?
Companies Act 2006 requires a company to prepare and maintain certain statutory registers, including:
- a register of directors and secretary and a separate register of directors’ residential addresses.
- a register of members.
- a register of charges (if created prior to 6 April 2013).
- unless exempt, a register of people with significant control (a PSC Register).
These registers, often called the company’s statutory books, must be kept either at the company’s registered office or at another specified address.
Most of these registers can be inspected by the public on payment of a fee. The register of directors’ residential addresses is not available for public inspection.
The registers can be held in electronic form.
When do I use this document?
- as a document to be delivered by a seller at closing of a Share Purchase Agreement
- when stamp duty is payable on the share transfer
- to enable the buyer to vote and exercise other share rights pending the registration of the share transfer
What are the key features?
-
- suitable for an individual or corporate seller
- appointment of the buyer as the seller’s attorney
- grant of authority to the buyer to exercise all rights as the legal owner of the sale shares
- irrevocable appointment given by way of security
What else do I need to know?
Following the closing of a share sale transaction, the seller will remain the registered owner of the shares which have been sold until the buyer has paid the necessary stamp duty. This process can take a number of weeks. The transfer of the sale shares cannot be registered in the register of members of the target company until the stamp duty has been paid.
The buyer will want to be able to exercise all the rights as the owner of the sale shares notwithstanding that the seller remains the registered legal owner of the sale shares. To enable the buyer to do this, the buyer will usually require that the seller grants a power of attorney in favour of the buyer which enables the buyer to exercise the legal rights of ownership of the sale shares.
If a share transfer involves consideration exceeding £1,000, stamp duty will be payable to HMRC and HMRC will need to confirm that the stamp duty has been paid. This stamping process typically takes a few weeks and involves payment of the stamp duty and submission of the stock transfer by email to HMRC for HMRC to confirm the payment.
£25.00 exc VAT
Updated by a lawyer on 04/11/2025
- Updated By a lawyer on
- Guidance notes included
- No hidden extras
- Easily customisable
Create your document in 3 Easy Steps
- Download
- Customise
- Share & Sign
PaperRock offers affordable, legal document templates, written by experienced and expert lawyers, trusted by businesses across the UK and beyond. No hidden charges or trial sign-ups are required to complete your document.
“I have worked in legal and business affairs for over 25 years and need access to a wide range of corporate and commercial legal precedents. Paperrock is a refreshing source of high-quality legal templates. Superb value for money.”
Amanda | Bannister Creative
£25.00 exc VAT
- Written by expert lawyers
- Quick to download
- Easy to customise
- No hidden extras
- free re-downloads
“It’s hard to find legal documents on the internet you can really trust. Knowing an expert lawyer has drafted what I need, gives my business the edge and gives me peace of mind.”
Elle, Founder | Winslow skincare & aesthetics.
“As an SME Paperrock saves us the legal fees we’ve previously had to spend. In these challenging times that's a big help. Great products and support.”
Giles, MD | Boniti Ltd.
