Shareholder meeting: corporate representative appointment

When do I use this document?

• for a corporate shareholder to appoint a representative to attend a general meeting on its behalf
• for the board meeting of the corporate shareholder to authorise the appointment
• as an alternative to the company appointing a proxy to attend the meeting

What are the key features?

• form of notice from a corporate shareholder to appoint a representative
• minutes of a meeting of the board of directors of the corporate shareholder to appoint the representative

What else do I need to know?

Instead of appointing a proxy, a corporate shareholder can authorise an individual to act as its representative at a meeting of the company.  The authorisation should be in writing from the corporate shareholder to the company holding the meeting.  The appointment should be authorised by a resolution of the corporate shareholder’s board of directors.  This board authorisation can then be presented if the company holding the meeting requests proof of the representative’s appointment.

What other documents are available?

Related documents for calling and holding general meetings include:

• Shareholder meeting notice
• Shareholder meeting proxy form
• Shareholder meeting consent to short notice
• Shareholder meeting – template minutes