Shareholder meeting: corporate representative appointment
Appointment by a corporate shareholder of a representative to act on its behalf at a general meeting of shareholders of a private limited company, including minutes of a directors’ meeting of the corporate shareholder to authorise the appointment.
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When do I use this document?
- for a corporate shareholder to appoint a representative to attend a general meeting on its behalf
- for the board meeting of the corporate shareholder to authorise the appointment
- as an alternative to the company appointing a proxy to attend the meeting
What are the key features?
- form of notice from a corporate shareholder to appoint a representative
- minutes of a meeting of the board of directors of the corporate shareholder to appoint the representative
What else do I need to know?
Instead of appointing a proxy, a corporate shareholder can authorise an individual to act as its representative at a meeting of the company. The authorisation should be in writing from the corporate shareholder to the company holding the meeting. The appointment should be authorised by a resolution of the corporate shareholder’s board of directors. This board authorisation can then be presented if the company holding the meeting requests proof of the representative’s appointment.
What other documents are available?
Related documents for calling and holding general meetings include:
When do I use this document?
- for the grant of both a put option and call option over shares in a private limited company
- so that both the buyer has an option to purchase the shares and the seller has an option to sell the shares
What are the key features?
- 24 clauses over 16 pages
- grant of the put and call options, with related definitions of option shares, exercise conditions and exercise periods
- put option exercise and form of exercise notice
- call option exercise and form of exercise notice
- mechanics for sale and purchase of option shares
- warranties and undertakings from the seller
What else do I need to know?
The principal matters which the parties to a put and call option agreement will need to negotiate include:
- option shares: the number of option shares
- exercise conditions: whether either option exercise is subject to satisfaction of any pre-conditions
- exercise periods: the time periods during which the seller may exercise the put option and the buyer may exercise the call option
- exercise price: the price payable for the shares
What other docs are available?
For alternative option agreements over shares, see:
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Updated by a lawyer on 14/08/2024
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