Shareholder meeting: consent to short notice

When do I use this document?

• for shareholders to consent to holding a general meeting of the company on short notice
• for the general meeting of a private limited company

What are the key features?

• form of notice from shareholder(s) to the company
• alternative forms of notice depending on whether it will be signed by a single shareholder or multiple shareholders

What else do I need to know?

The notice period for a general meeting of a private limited company is 14 clear days unless the company’s Articles of Association specify a longer period.  However, the meeting can be held on shorter notice than 14 days, provided that the Articles of Association do not mandate a minimum period of notice.

Shareholders holding at least 90% in nominal value of the voting shares may consent to a meeting being held on short notice.  This percentage can be increased in the Articles of Association to a maximum of 95%.

Note that notice of the meeting must still be given.

What other documents are available?

Related documents for calling and holding general meetings include:

• Shareholder meeting notice
• Shareholder meeting proxy form
• Shareholder meeting – corporate representative appointment
• Shareholder meeting – template minutes