Shareholder meeting: minutes template
Shareholder meeting minutes template, for a general meeting of the members of a private limited company.
Background
What is the legal requirement to keep minutes of meetings of shareholders?
The Companies Act 2006 obliges a company to keep minutes of all proceedings at general meetings. A company is also required to keep copies of all written shareholder resolutions.
How long must shareholder meeting minutes be kept?
Minutes of general meetings and copies of written shareholder resolutions must be kept for at least 10 years from the date of the meeting or resolution, as applicable. They are kept at the company’s registered office unless the company has notified to Companies House another place at which they are kept and which is located in the same part of the UK as the company’s registered office.
Where there are minutes of a general meeting, until the contrary is proved, the meeting is deemed duly held and convened, all proceedings at the meeting are deemed to have duly taken place and all appointments at the meeting are deemed valid.
Who can ask to inspect shareholder meeting minutes?
Shareholder meeting minutes must be open to inspection by any shareholder without charge. In addition, a shareholder may require a copy of the minutes on payment of a prescribed fee.
About this shareholder meeting minutes template
This shareholder meeting minutes template is for a general meeting of the members of a private limited company.
Document features: shareholder meeting minutes template
Features include:
- alternative forms of written resolution depending on whether there are multiple resolutions or a single resolution
- alternative forms of written resolution depending on whether the company has multiple members or a sole member
- statements required under the Companies Act 2006 to accompany written shareholder resolutions
Explanatory guidance
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