Board minutes: appoint director

Minutes for a meeting of the board of directors of a company to approve the appointment of a new director.

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When do I use this document?

  • when the Shareholders Agreement and/or Articles of Association allow the directors to appoint new directors
  • in particular, if the company has adopted the Model Articles without amendment

What are the key features?

  • declaration of directors’ interest (if applicable)
  • resolution to approve appointment of new director
  • provision for the new director to make a general declaration of interest

What other documents are available?

For appointment of a director by shareholder notice, if permitted, see

When do I use this document?

  • for general business transactions or joint ventures
  • where both parties will disclose confidential information
  • for a shorter form NDA with principal legal protections for the parties

What are the key features?

  • 17 paragraphs over 3 pages
  • definitions of Confidential Information and Proposed Transaction
  • confidentiality obligations
  • authorised recipients of Confidential Information
  • circumstances permitting compulsory disclosure
  • procedure for returning Confidential Information to its owner
  • duration of agreement

What other documents are available?

For a longer form of mutual confidentiality agreement with more extensive protections for the benefit of the disclosing party, see

For forms of confidentiality agreement where only one party will disclose confidential information see

Explanatory Guides

As with all of our document templates, your purchase will include access to clear explanatory guidance on the document and its use.

Updated by a lawyer on 23/07/2025

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