Board minutes: share issue

Minutes for a meeting of the board of directors of a company to approve the allotment and issue of new shares in the company.

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When do I use this document?

What are the key features?

  • declaration of directors’ interests (if applicable)
  • resolutions to approve the share allotment(s), issue of new share certificate(s) and changes to the company’s PSC register

What other documents are available?

For a form of board minutes to approve the transfer of existing shares, see

When do I use this document?

  • for general business transactions or joint ventures
  • where both parties will disclose confidential information
  • for a shorter form NDA with principal legal protections for the parties

What are the key features?

  • 17 paragraphs over 3 pages
  • definitions of Confidential Information and Proposed Transaction
  • confidentiality obligations
  • authorised recipients of Confidential Information
  • circumstances permitting compulsory disclosure
  • procedure for returning Confidential Information to its owner
  • duration of agreement

What other documents are available?

For a longer form of mutual confidentiality agreement with more extensive protections for the benefit of the disclosing party, see

For forms of confidentiality agreement where only one party will disclose confidential information see

Explanatory Guides

As with all of our document templates, your purchase will include access to clear explanatory guidance on the document and its use.

Updated by a lawyer on 23/07/2025

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